Coordination & workflows

Validation workflows & reminders

Multi-level approvals, automatic reminders, timestamped traceability.

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  • Full audit trail
  • Automatic alerts
  • Business rules
  • Role-based access
Klaro Cards — Validation workflows & reminders

What this module does

Approvals that travel by email get lost, delayed or signed by the wrong person.

Klaro Cards lets you define multi-level validation chains — who approves, in what order, with what deadline. Each step is timestamped and traceable. Automatic reminders ensure nothing stalls. When an auditor asks who validated what and when, you have the answer instantly.

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Features you'll love

Full audit trail Every change is tracked with who, what, when. When an auditor asks for the history of a record, you open the card — not a filing cabinet.
Automatic alerts Deadline reminders, expiry warnings, overdue notifications. Nothing falls through the cracks because nobody checked the spreadsheet.
Business rules Validation rules, automations and workflows written in business language, not code. Your teams configure their own processes.
Role-based access Each user sees exactly what they need, nothing more. Configure visibility per role, per team, per project.

The module at work

The screens of the week. Click to move from one to the next.

These screens exist on mobile too, offline included.

Validation workflows & reminders — Waiting on a decision A real Klaro Cards screen

Sectors that use this module

The same module, set up differently depending on what you have to prove, and to whom.

Industry Risk assessment, maintenance, non-conformities, certifications: achieving compliance without the last-minute scramble. Pharma & Life Sciences Non-conformities, supplier qualification, validation workflows: GMP compliance, made simple and modern. Services Property management, facility management, agencies: run your client files and contractors without piling up tools.

Price

This module costs

18–20 € / user / month

On its own, one module. The rate drops as soon as you add a second, and you can change formula at any time.

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No commitment · data hosted in Europe

Frequently asked questions

Is Klaro Cards suitable for regulated industries?
Yes. The full audit trail, role-based access, validation workflows and document generation make Klaro Cards suitable for ISO, GMP, IATF and other compliance frameworks. Several pharmaceutical and industrial clients use it for their regulated processes.

How quickly can we get started?
A first module is typically operational within a few days. There is no multi-month deployment project. Start with the module that addresses your most painful friction, measure the result, and expand from there.

Do I need technical skills to use it?
No. Business rules are written in business language, not code. Your teams configure and adjust their own processes. IT only gets involved for integrations with your existing systems, if needed at all.

Ready for the next step?

Fifteen minutes to look at your operational friction with you, and see which modules answer it.

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