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Sort and distribute emails automatically

Stop drowning in a shared inbox. Route customer requests, follow-ups, and support emails to the right person instantly.
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Email was designed for one-to-one conversations, not team collaboration. Yet every day, businesses try to manage customer requests and coordinate teams through shared inboxes.

The result? Emails get buried, requests slip through the cracks, and nobody knows who's handling what. It's not your team's fault — it's the wrong tool for the job.

Email was never meant for this

Why drown in emails when Klaro Cards can sort them for you?

  • Emails automatically become cards, sorted by type and urgency
  • Rules route requests to the right team or person instantly
  • Visual dashboards show who handles what
  • Works alongside your existing email - no migration needed
  • Response time tracking built-in

Your reality with Klarify your inbox

Email-to-card in seconds

Every incoming email becomes a trackable card. Subject, sender, content, attachments - all preserved. Nothing gets lost in the void.

Smart routing rules

Define rules once, emails flow to the right queue automatically. By sender, subject keywords, or custom criteria. No more manual forwarding.

Visual workload management

See all pending requests at a glance. Know who's handling what. Balance workload across the team with drag-and-drop simplicity.

Response time tracking

Know exactly how long customers wait. Identify bottlenecks before they become complaints. Never miss a deadline.

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Klaro Cards VS other approaches

Klaro Cards Manual Management ERP System
Setup time A few days to full deployment Immediate but chaotic from day one Weeks to months of configuration
Cost Affordable subscription, predictable budget Free but massive hidden costs (wasted time) High licensing fees + consulting + training
Flexibility Adapts to your existing processes No structure, no consistency Rigid - you adapt your processes to the tool
Learning curve 1 hour training, intuitive interface None (but no efficiency either) Days of training per employee
Email compatibility Works with any provider (Gmail, Outlook, etc.) Native but manual Complex integration required
Visibility Real-time dashboards, instant insights None - you discover problems too late Reports exist but require configuration

You don't track emails in a spreadsheet... right?

No judgment. But there's a better way.

You don't copy emails into a shared folder... right?

We've all done it. But there's a better way.

Get started with Klaro Cards

  1. Create or connect an inbox

    Connect your existing shared mailbox via IMAP, or let us create a fresh inbox for you. Simply forward emails from your current address — no migration headaches.

  2. Set up your queues

    Create the categories that match your workflow. Departments, team members, urgency levels — your structure, your rules.

  3. Define sorting rules

    Set up automatic routing based on sender, subject, or custom criteria. Emails land in the right queue without lifting a finger.

That's it. Sit back, relax, and watch your inbox finally make sense.

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Klaro Cards answers your questions

Do I need to change my email provider?
No. You have two options: connect your existing shared mailbox via IMAP (Gmail, Outlook, or any compatible provider), or let us create a fresh inbox for you and simply forward emails from your current address. Either way, no migration needed — your team keeps working as usual.

How long does it take to set up?
The technical setup takes a couple of hours: connect your inbox, create your queues, define your sorting rules. That said, changing how your team handles emails is a process — expect a few days to refine rules and adapt habits. Still beats months of ERP implementation.

Can we handle complex routing rules?
Yes. Our rules engine supports multiple conditions: sender domain, subject keywords, email body content, time of day, and more. Rules can be combined with AND/OR logic. Most teams start simple and add complexity as needed.

Can I reply to emails from Klaro Cards?
No — and that's by design. Your team keeps using their favorite email client (Outlook, Gmail, etc.) for conversations. Why change habits that work? Email clients are great for one-to-one exchanges. Klaro Cards simply opens the original email in your client when you need to reply.

Is it really simpler than an ERP?
Yes. ERPs try to do everything and end up being complex, expensive, and slow to deploy. Klaro Cards focuses on one thing: turning email chaos into organized, trackable workflows. No modules to configure, no consultants required, no year-long implementation projects.

Your data stays yours

We host your data and give you access to it. Nothing more.

Download our security policy

Wait, is there any AI in this?

You might be surprised: routing emails based on sender or subject doesn't require fancy machine learning. Just a few good old-fashioned rules. Simple problems deserve simple solutions.

That said, when analyzing email content or attachments is actually useful, we can do that too.

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